Our Lady of the Valley
AD Hoc Committee
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Our Lady of the ValleyAD Hoc Committee
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Minutes ArchiveHome
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APPENDICES
Table of Contents
Appendix – A Parish Center Uses
Parish Center & Library Catholic library: books, magazines, newspapers, and audio/video services (cassette, VHS, CD, DVD, TV, internet) covering subjects of historical, educational, catechetical and/or inspirational nature; professional presentations from various local, regional and national conferences; catechism tutorials i.e.: 50 1-hour sessions, classes and course materials, among other resources.
Distance Learning - Satellite Center for Seminaries and Universities The Center will offer classes and seminars, invite guest speakers, offer spiritual direction, nurture spiritual growth, and promote vocations.
The Center will network with various existing apostolates exchanging research, training and educational materials and, on occasion, personnel.
The Center will act as an information outlet for classes, seminars, conferences, pilgrimages, programs, studies and materials of other appropriate groups and organizations.
The Center will have a live video/audio connection with St. Bernard’s in Rochester.
Meeting Place The Center would be available for meetings of the local Catholic Men’s Forum as well as other faithful Catholic groups. It’s availability for other groups, however, would be limited to those who post no threat to the Catholic identity of the Center.
Bible Study The Center will provide a setting for formal and informal prayer; promote the formation of prayer and study groups, and Catholic accountability formation.
The Center intends to feed and stimulate both the spiritual and intellectual hunger in parishioners and friends.
Prayer Breakfasts, Lunches, Dinners and Dances The Center would hold Catholic prayer breakfasts, lunches, dinners, and dances. The express and specific intent of these events would be to promote Catholic identity, virtue and theology.
Receptions The Center would hold receptions for Catholic Anniversaries, Baptisms, First Communions, Confirmations, Graduations, Funerals, and Weddings
Visual and Performing Arts
The Center would hold Pipe organ and other recitals and St. Ann’s School Band Concerts and Choral presentations.
The Center would hold art shows - painting, sculpture, photography, etc. It would also lend itself to giving instruction in Art.
The Center would hold Catholic Theatrical Performances and Festivals. The express and specific intent of these events would be to promote Catholic identity, virtue and theology.
The Center would hold community dances, or dance performances, vocal or instrumental musical presentations or instructions, or even writing workshops or poetry readings.
Other Corporate or Educational Conferences The Center would host Corporate or Educational Conferences.
The Emergency Shelter
Back up Church St Ignatius has already served this function following a fire at St. Ann’s.
Appendix – B Distance Learning Center
One way that the building could be used is for various educational uses, including distance learning and lecturers. There are several institutions that may be able to provide distance learning capabilities.
One such institution is St Bernard’s School Of Theology and Ministry. St Bernard's is very interested in developing a teleconferencing community in the Hornell Area. At present St Bernard’s has the capability to link to three sites in the Diocese (Auburn, Watkins Glen and Appalachian). They have indicated an interest in expanding to the Hornell Area. To do so, first we must have a site that will be conducive to learning. With minimal renovations St Ignatius will be able to provide such a site. Second, teleconferencing equipment must be available at the site. Teleconferencing equipment has already been donated to Our Lady of the Valley Parish. Third, the equipment at St Bernard’s will have to be upgraded to add sites. St Bernard’s has indicated that this is in the works.
St Bernard’s offers a wide range of classes for both pastoral ministers and the general public wanting to broaden their understanding in faith and ministry. Some of the conferences and classes are scheduled during the day. Classes are normally about five persons, but they would like us to plan for 20 seats. They would also like the room to be comfortable and conducive to learning environment, something that is visually stimulating. (think college like)
In addition to offering classes, the teleconferencing equipment may be used for facilitating educational courses required by the Diocese, for example Sexual Harassment training for employees. This use will save both time and money (Travel expenses). The equipment may also be used to conduct meetings with other Diocesan departments.
In addition to offering classes and meeting using the teleconferencing equipment, St Ignatius may be used as a lecture hall. At present, there are only a few places available to conduct lectures (especially religious lecturers) in the area. The building could provide space at no cost or minimal cost and provide much needed educational opportunities to the parish and the community.
The start up equipment has been donated. St Bernard's will pay for the monthly fees ($110-150/month). The Diocesan IT dept has to install the equipment. We may be able to find equipment that may cost less. We will need PolyCom Video conferencing Unit a TV Monitor and preferably a DVD player.
The equipment needs a separate dedicated line with Internet capabilities.
We also will need a site coordinator who will be available to assist with the facilitation of the equipment etc.
Appendix – C Receptions For Baptisms, Anniversaries, Weddings & Funerals
There is a need in the community for a place to hold family gatherings.
Families could use it for Graduations, First Communion etc. There would have to be an outline for them to follow as to the use of the building, how many people may occupy at one time, and no alcohol may be brought in. Set up and clean up would be required of users. A deposit could be put in the contract in case the rules were not followed.
We would need a person to keep a reservation book and meet with the people to show them the facility.
Before we can do this we would have to meet all the codes for occupancy per the City of Hornell.
There would be an expense to start up as we would need to Supply tables and chairs.
Wedding receptions could be an option but not encouraged as alcohol is usually present at this type of party.
The Center would also be available to hold receptions for Anniversaries, Baptisms, First Communions, Confirmations, Graduations, Weddings and Funerals. Some people may need the extra space afforded by the facility, if they do not have space at their homes, or other venues are not available.
Depending on the purpose, a fee could be charged (except, of course, for funerals). The purpose need not necessarily be limited to Catholic functions. Appendix - D “SHARING OUR TABLE”
One possible additional use for the St. Ignatius Building is a Soup Kitchen. In these economic times, a soup kitchen may provide a needed service to the community. If the Soup Kitchen was to provide food service more than once a week, then it must be permitted by the local Health Department, in this case the Hornell District Office of the NYSDOH.
Using St. Ignatius to provide food could prove a service to our own parishioners and the community in general. A food service operation could vary from coffee & cookies to soup & sandwich to full meals and might be catered or prepared “in house”. Equipment expense would be a major concern – a slow start with long range plans for the future would seem appropriate.
Another major consideration would be compliance with State and Federal regulations regarding equipment, food handling and storage, food preparation, serving and clean up. Requirements would vary according to service provided and someone with knowledge and experience in food service should be in charge of sorting out what regulations would apply and assuring compliance.
A simple start, which would not be too involved, would be: Coffee – self serve. Also water and/or juice and/or Kool-Aid. Could have cookies and/or crackers. Equipment: Table, coffee urn, small refrigerator. Supplies: Coffee, sugar, artificial sweetener, creamer, stirrers, Styrofoam cups, napkins, waste basket.
Other food services would involve various equipment and compliance with regulations and could include: Soup Kitchen: soup and sandwich and beverage served once a day. Catered Meals: all food brought in from an outside source, various times by appointment. Special Suppers: full meals for fund raising or special occasions, various times by appointment. Community Meals: full meal offered as a community service to those in need, usually once a week.
Equipment If the Center was to seek a Food Service Permit, it must comply with New York State Sanitary Code Subpart 14-1. The sanitary Code requires that all surfaces in the food preparation and service area be smooth, durable and easily cleanable. The sanitary code also requires that there be a three-compartment sink for dishwashing, a hand wash sink and a utility sink. In addition, depending on the menu a food preparation sink with an indirect drain may be required. Also, menu dependent would be the amount and type of refrigeration, cooking and serving equipment. Also, adequate refrigeration and cooling equipment would be needed. Upgrading of existing gas and electric services, and plumbing, would also be required.
In addition to stationary kitchen equipment the following might also be needed:
Serving Area Set-up should have a large serving window to allow for food, plates and take-out containers to be easily accessible on the kitchen side. Plates can be prepared according to what the person wants and passed out easily. Drinks and cups can be available as self-serve in the dining area. Salads and desserts can be set out in the dining area or brought around on serving carts or trays.
Pantry For Basic Food Stock Cupboards to hold the basics – salt, pepper, various spices and herbs, flour, sugar, coffee, etc.
Stationary Equipment Stove – 6/8 burners 2 large ovens Refrigerator Freezer Walk-in cooler Sinks to meet health dept. requirements
Appendix – E General Conference and Receptions
The Center may also be used as a general conference facility. This could include Catholic-centric conferences and appropriate other conferences (such as those for local community groups, corporate training, educational and other institutional uses).
Fees may be charged for these conferences.
Needed infrastructure (kitchens, bathrooms, auditorium setups, etc.) and equipment and supplies (tables, chairs, etc.) would also be used and available for many other potential uses of the Center; and will not be purchased solely to satisfy the requirements for this use.
Appendix - F Visual and Performing Arts
The Ignatius Center is suited for certain types of Performing and Visual Arts uses without major physical changes. All of these uses would be pre-screened for appropriateness for presentation in a Catholic facility. The use of our facility for appropriate cultural activities enriches our community, and broadens the exposure of our parish and friends to the Arts.
The general areas suggested here include Visual Arts, Music and Dance, Creative Writing and Theater.
Visual Arts This facility has large open spaces and wall spaces that would make any type of art show possible - painting, sculpture, photography, etc. It would also lend itself to giving instruction in Art or even groups of people such as a group of quilters coming together to work collectively on a project.
Depending on the scheduling of the building, these could be specific shows at specified times of availability, or they could be simple presentations available when the building is open for any general use.
Currently, rotating art displays are presented in Steuben Trust, and at the respective schools. The Arts Council is planning for other visual art displays and activities in the community. The YMCA has pledged to provide space in its new facility for art and music instruction.
Community Theater St. Ignatius was used a few years ago by a group of community members for a Christmas time presentation of “Ahmal and the Night Visitors,” which was very well received. This experience has led to some speculation about further use of the facility by local community theater groups for similar performances. Although the Rotary Club of Hornell has traditionally used the High School facilities for large family musicals, the Hornell Community Theatre has held smaller productions at least twice a year in a variety of venues. Theater uses typically need access to the performance space, and the ability to construct and leave set pieces for two to four weeks before a show. Rehearsals are often held in the evening, so this extended time period does not prevent other concurrent uses of the facility.
The current space has some attributes beneficial to such uses. It has a raised area at one end that can serve as a modest stage. This would help elevate the play above the audience by one step. It also has separate rooms on both sides of the performance space that can serve as backstage areas, with entrances from both sides. Additionally, it has room for a typical audience of between 75 to 150, which is typical in our area for a small play.
The center is not "perfect" for a play in that it has various shortcomings that may limit its desirability as a theater venue (although each may be successfully dealt with): it does not have "raked" seating, curtains, stage lighting, or a sound system; and we generally would not allow alcohol to be served.
Raked seating is not a prerequisite for a play. If sufficient chairs were not available in our facility, the theater group could borrow or rent them. However, if flat seating is used, then some manner to further elevate the stage area would probably be necessary, as was done for “Ahmal.” Some way to block the light through the windows may be necessary for shows held earlier than sundown.
Lighting and sound are not a major issue, because there is ready availability of light and sound systems in the area, either through borrowing or rental. This also is typically the responsibility of the theater community in Hornell to provide as needed. The electrical systems in the building might need some minor additions to accommodate light and sound systems, although the “Ahmal” show demonstrated that the current state was “workable” for a small show.
Bathroom facilities are a prerequisite for using the space for performances, as would be handicapped access through a ramp at one of the entrances.
Other types of theatrical use might include instructional programs, and smaller “open mic nights” or community talent shows. It is unlikely that there would be more than 3-5 such events per year, and revenues would likely be in the $100 to $300 range.
Consideration would need to be given to a method to screen or approve requests to use the space to ensure that it was in keeping with the values of our parish.
Dance, Music and Other Performing Arts
Under this heading could be community dances, or dance performances, vocal or instrumental musical presentations or instructions, or even writing workshops or poetry readings.
The same issues that affect Community Theater are applicable for dance and other performing arts. We do not plan that our facility would be the "home" space of any community dance school, but would be limited to specific appropriate performances or instructional activities that would work in the space available. Again, any staging for chairs, lights, and sound would be the responsibility of the performing group.
Revenue Considerations
These uses would not be major revenue generators for the parish. Typical fees for rentals for performances and related uses could be in the $100 -$300 range, or a percentage of the “gate.” Rental for instructional use or displays would also need to be minimal since there are other venues available at low or no cost.
A possible combination of plays and other visual and performing art activities might generate $1000 annually.
Appendix – G Emergency Shelter
The building is also large enough and open enough, to be used as an emergency shelter, in association with State and Federal disaster relief efforts.
Again, many of the infrastructure items (plumbing, kitchen, bathrooms and showers), equipment items (table chairs, etc.) would already be envisioned for other uses in the facility and would not be an added cost solely for this purpose.
It is anticipated that, if the Center were to be used during a declared emergency, most (or all) of the required supplies would be furnished by or a state or federal government agency, or another nationally recognized relief agency (such as the Red Cross). These supplies could include such things as cots, blankets, food, medicine, etc.
There should be little or no additional cost to the parish to supply this space during such an emergency.
Appendix – H Alcohol Policy
This will be a Drug Free and Alcohol Free Building.
We cannot anticipate any functions that would require the use of alcohol. We also feel that the problems associated with liability and the monitoring alcohol use would negate any possibility of allowing limited alcohol use in functions where alcohol may be a tradition (such as wedding receptions).
Consequently, drug and alcohol use will not be allowed on the premises.
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